Meet Entry Process
There will not be a provisional or an automatic qualifier.
We are taking the top performers in each field based off our field size. For
example: In the 60M Dash and 60M Hurdles we are taking the top 24 athletes on the leader board whose coaches
have verified and paid for meet entry. These will be posted each week on our
leader board on the Illinois Top Times website. The field size is
pre-determined and is listed in the event table. (Event Table can be found under Indoor Championship on our website)
Our goal for this meet is to
mirror as closely as possible the Division 3 National Championship meet.
- Only FAT Times achieved
from January 1, 2017 – March 20, 2017 @ 10:00pm
will be accepted for qualifying mark.
- Performances from
AAU/USATF certified meets during that timeframe will be accepted.
B. Registration Process
is going to be through Direct Athletics.
There are two ways to get your team's results on the Top Times
1) For meets that use DirectAthletics for online
entries, results flow automatically to the leaderboards when the meet host
uploads results to DirectAthletics.com. Coaches do not need to do anything to
add these results to leaderboards and should not submit results themselves for
2) For meets that do not use DirectAthletics.com for entries, coaches
must manually submit performances via DirectAthletics.com. To submit
performances manually: Login to your coach account at DirectAthletics.com.
Click the "IL Top Times" tab. Click "Submit New
Performances" and follow instructions. Note: For this year Manually
submitted performance will instantly appear on IL Top Times. ITT staff will go through and verify as well
as delete if necessary.
How to Access Your Team's DirectAthletics.com
If you already have a DirectAthletics account for your
team, you should login at www.directathletics.com
and use your existing account. You will use the same account and roster you use
to submit meet entries via DA.
If you know you have an account but have forgotten your username/password, you
can click the “Login Trouble” link next to the login box.
If you are new to DirectAthletics, go to www.directathletics.com
and click "Sign Up". Even if your school has used DirectAthletics in
the past, use the Sign Up page to create a new account if the previous account
holder has left.
Setting Up Your Roster and
STEP 1—Set Up Rosters Online
Before you can add performances to the Performance List, you must make sure
that your online roster is complete and up-to-date. If you have used DA before,
your roster may already be partially or fully set up online. However it is
necessary to confirm this before proceeding.
1. Login to your account at www.directathletics.com.
2. Click the TEAM tab. You will see a list of athletes that are
already on your roster. Please review the roster for missing athletes,
misspelled names, or missing school years. NOTE: Your roster is for a single
gender—boys OR girls, not both. To switch to the other gender, you can select
the other team (gender) from the Team dropdown on the blue navigation bar to
the right of “Track & Field”
3. To delete or edit athletes, check the box to the left of each
athlete(s) and then click the red “Delete Selected” link or the dark blue “Edit
Selected” link respectively.
4. To add athletes, click the green “Add Athletes” link.
5. Repeat separately for the other gender as needed. Before proceeding, all
competing athletes should be listed on your roster with the correct school
STEP 2—Adding New Performances
It is the responsibility of each
school to manually add top times/marks that are not already added by a meet director
via a meet results upload.
1. Click the “Illinois Top Times”
tab. Click the “Add New Performances” link on the left. Select the event type
(track, field, and relay) and click Submit.
2. Fill out the form with the athlete, event, time/mark, date of
performance, and meet name. When you are satisfied with the form, click
3. Your performances will be submitted for review to an Illinois
Top Times administrator. Until they are reviewed, the performances will appear
as “Pending” within your account and will NOT appear on the Top Times list.
When an administrator approves your submissions you will receive an email and
see the performances on the public performance list
4. You can repeat steps 1-2 to add additional performances at any
5. Do not add performances for meets that used Direct Athletics
for online entries. The meet host should upload results directly from meet
management software (MeetPro, Hy-Tek, etc.)
to Direct Athletics.
Meet Declaration Process – THIS IS THE SAME PROCESS AS PREVIOUS YEARS
Declaration will be the week of March 13th to March 20th
at 10:00pm. With this process there are
less changes and fewer possibilities for errors.
At any time during that week you will be able to declare your
entries for the IL Top Times meet via your Direct Athletics account. NOTE:
If you declare, and then afterwards add new performances (or new
performances are uploaded) you MUST go back to the
declaration page and declare new performances. Your athlete will not be
You MUST declare your athletes and relays that you wish to
compete at the IL Top Times meet. Athletes/relays that are not declared
will be SCRATCHED and not considered for the meet.
1) Log in to your coach
account at www.directathletics.com
- You may declare only verifiable
times/marks on the Illinois Top Times performance list.
- Declaring entries is not a
guarantee of acceptance into the meet. We will select the top 12 declared entries in
each event, unless noted. We will select the top 22 declared entries for
the 200M, the top 24 declared entries for the 400M, and the top 16 declared
entries for the 4 x 200M relay. We will select the top 15 declared
entries in 1600M and 3200M runs, and the top 24 declared entries in the 60m
Dash and 60m Hurdles. This list will be posted by March 22nd at
- If you do not see your athlete's
top performance when declaring, you must first add it to the IL Top Times
performance list and then return to the meet declaration/entry page.
other instructions on how to add performances to the list)
- You may update your declarations
as often as you wish during the week of March 13th until the
entry deadline of March 20th at 10:00pm. After this deadline your declarations are FINAL.
- During that week there will be a
new Declared Leadership Board. It
will be above the current Leadership board on the Illinois Top Times
website. (www.illinoistoptimes.com) Coaches, Athletes and Parents can
visually see who has been declared.
- To declare your
2) Under Upcoming Meets,
you will see the Illinois Top Times meet listed with a green
"Register" link next to it. Click "Register".
3) The system will
present the top time/mark for each event, based on the IL Top Times performance
list. You must declare or scratch all performances and click Submit.
4) Repeat for other
gender as needed
IMPORTANT REMINDERS about DECLARATION—PLEASE READ
submitting declarations, you must print and email yourself entry
confirmation--this is your official receipt
--All DECLARED performances will be listed publicly at http://www.illinoistoptimes.com. If your performances are not listed publicly
as declared, they will NOT be considered for acceptance into the meet
--If new performances are added to the IL Top Times list AFTER you’ve already
declared, you must return to the declaration page to declare/scratch the new
--All performances that are not declared will be considered SCRATCHED as of the
D. Illinois Top
Times Championship Meet Entry Verification
The athletes who qualify for each event will be posted
on our website on Wednesday, March 22nd at 5pm.
Those postings are final. Illinois
Top Times Uses Direct Athletics, and only results submitted to
DirectAthletics.com appear on Top Times Leaderboards
All teams will be required to pay for athletes to participate in the
meet. Once again we are offering payment
through PayPal. PayPal is PCI DSS
compliant for credit card processing. We
are trying to discourage payment on the day of the meet to keep registration
efficient and timely. Payment on the day
of the meet will result in an increase in the fee to $125. From the time you are able to declare
athletes until 5pm on March 22nd, 2017, you will be able to pay online. If you are confident that your athlete will
qualify, we encourage you to pay early.
If you are unsure about qualification, you can pay upon posting of the
verifications on March 22nd. Because our
window is so small, we have made it possible to pay using a school credit card
or a personal credit card and get a receipt for reimbursement. Please
pay using PayPal, if at all possible.
If you are unable to pay online you can send a check. Checks
need to be made out to Illinois Top Times. Checks must be postmarked by March 22nd and received by March 24th, 2017 at
noon. Checks can be sent to Illinois Top
Times, c/o Randy Anderson, P.O. Box 638, Clinton, IL 61727. If we
don't receive payment by March 24th at noon you must pay on site, and the late
fee will apply*. Illinois Top Times
reserves the right to refuse alternative payment methods if insufficient cause
is shown to require such a payment. No
refunds will be given from Illinois Top Times. *Please photocopy your check and bring the copy with you and the late fee will not be assessed.
The payment site will be located at https://pay.illinoistoptimes.com,
and this site will go live on March 8th. You will be given a field to
choose your school, and you must choose a school so that we know which school
has paid when you submit payment.
Options will be available so a school can choose to make one payment for
both boys and girls teams together or separately. Coaches must not assume that the coach or AD
paid for both teams. We will keep a
running track record of teams who have paid posted on the payment website so
coaches know if their team's participation has been paid for or not. If there are any questions or problems using
PayPal, please contact Dan Andrews of Illinois Top Times at firstname.lastname@example.org
or at 217-731-4670.
As always, we recommend you keep a copy of your receipt and
bring it to the meet with you as proof of payment verification. We are trying to streamline this process and
appreciate your efforts to be proactive by making sure your athletes are
confirmed and the payment is made by the deadline. After the 23rd, we will be working onsite and
will not be able to take phone calls or receive email. Please prepare, ask questions now.